At Vår Energi, we believe in building close, dynamic partnerships with our suppliers.
Together, we ensure safe and efficient operations and deliver products and services of the highest quality.
Through collaboration, continuous improvement, and shared commitment, we are shaping a reliable and sustainable energy future.
We value every supplier’s contribution to our collective success.
Vår Energi invites responsible and prequalified suppliers to participate in the provision of goods and services.
We are committed to responsible sourcing and expect all suppliers to meet our requirements for environmental, social and governance (ESG) performance, health, safety and environment (HSE), security, and compliance.
Becoming a supplier typically involves two steps:
1. Prequalification – minimum requirement
Prequalification is mandatory for all suppliers who wish to offer goods or services to Vår Energi.
It confirms that the supplier meets our minimum standards in areas such as:
For suppliers in the Norwegian petroleum sector, prequalification is conducted through Magnet JQS
All existing and prospective suppliers must maintain an up-to-date profile in Magnet JQS to be considered for sourcing processes.
Suppliers outside the Norwegian petroleum sector are assessed through alternative prequalification processes, such as review of ESG and security reports, codes of conduct, certifications, or direct engagement.
In addition to Magnet JQS, Vår Energi performs independent compliance screening covering ownership, sanctions, adverse media, and other integrity risks.
2. Qualification – capability to deliver
Qualification assesses the supplier’s specific capability to deliver the required goods or services in accordance with Vår Energi’s specifications and contractual requirements.
This may include evaluation of:
Qualification is typically carried out during a tender process or prior to contract award to ensure suppliers can meet all performance expectations.
Vår Energi systematically assesses suppliers through desk-based reviews (Magnet JQS, compliance screening tools) and on-site audits.
Key suppliers may undergo capability assessments using Offshore Qualific or other industry-standard services.
Where non-conformities are identified, suppliers must implement corrective action plans within agreed timeframes.
We support supplier development through information, training, benchmarking, and capacity-building programs to strengthen ESG performance and compliance.
Vår Energi uses Ivalua for sourcing and contract management
All Purchase Orders are subject to our standard terms and conditions.
Deliveries of goods to Vår Energi ASA must be packed and marked in accordance with Packaging and Labeling Instructions.
It is essential that goods are clearly marked with references and addresses as described in the Purchase Order. Delivery addresses and details can be found in the Packaging and Labeling Instructions.
Vår Energi Packaging and Labeling instructions
Goods quality codes for deliverables to Ringhorne, Balder and Jotun assets
All documentation shall comply with NORSOK Z-018. Standard equipment shall be registered in EQHub.
All standard documentation shall be uploaded to EqHub – Collabor8
Non-standard documentation, referencing the EQHub ID and PO number, but not registered in EQHub, shall be sent to;
Delivery to Gjøra: dcc.gjoa@varenergi.no
Delivery to all other: drift@varenergi.no
The additional requirements describe the available hook-up interfaces, and the additional requirements for temporary equipment according to the Norsok standard Z-015.
Advance approval from Vår Energi Offshore Installation Manager shall be obtained and included in the check record list as specified for the cases mentioned in Norsok Z-015. The equipment shall be checked, approved, and signed by the Suppliers responsible disciplines. When the equipment is delivered to the offshore coast base a Vår Energi representative shall check all the equipment and ensure that the equipment is according to the requisition and Vår Energi requirements prior to shipping the equipment offshore.
Corrective measures for identified punch items shall be carried out by the responsible Supplier prior to shipping the equipment offshore.
Vår Energi has a see-to duty to ensure that Supplier has documented maintenance according to plan.
Competence matrix for technical contractors (rev. Mar-24)
All service personnel travelling offshore to our assets need the following competence requirements:
All personnel working offshore on 2 – 4 fixed rotations to a Vår Energi asset is expected to have the addition competence:
In an interim period, Vår Energi ASA will use two different SAP systems, including two invoicing email addresses. It is important that our suppliers use the correct invoicing address stated on the Purchase Order when invoicing the company.
Method
Always use EHF for sending an invoice to Vår Energi ASA heritage system. This will ensure that the information arrives in our system correctly and can be addressed to the correct department and person. Pagero Online is our portal for use of EHF.
You should be able to find us in the ELMA register. Our VAT no. is 919 160 675, our GLN no. is 7080004360631 and our ID is 0192:919160675.
If you have any questions about the .xml file? Please contact your own IT department, or your supplier of the EHF portal.
Format
All invoices must contain a valid PO-number. EHF files need to follow standard set-up. PO-number must be listed in the field “Order Reference”. (Invoice/cac:OrderReference/cbc:ID in the .xml-file)
PO is to be listed in one of the following formats:
In addition to regulatory invoice requirements, the invoice must contain the following information:
If EHF is not possible to send due to technical reasons, a PDF invoice can be sent:
Send invoice with attachments in one single PDF file. The subject field of the email shall start with reference; invoice no. xxx
For Proforma invoice:
If you have any questions regarding the above for Vår Energi ASA, please do not hesitate to contact: accounts.payable@varenergi.no
Method
Format
Invoice shall always be marked with the Purchase Order Number on the following formats:
Invoice shall always be in accordance with Purchase Order set up, meaning that each line in the Purchase Order shall have a corresponding line on the invoice. Each line shall contain the following information, which shall be identical with the information given in the Purchase Order:
Any Invoices not in accordance with these instructions will be returned at supplier risk and account.
If you have any questions regarding invoicing according to option 2, please do not hesitate to contact: VEN.accounts.payable@varenergi.no
All relevant policies and governing documents can be found in the Vår Energi Policy hub. In addition, an individual confidentiality agreement must be signed if required by Vår Energi.
At Vår Energi, securing our people, assets, and operations from threats is essential to our business goals. We employ a holistic approach combining physical, personnel, and cyber security measures. Our security policy guides this commitment. We expect our suppliers to prioritize security and comply with our policy.
Vår Energi is committed to reduce GHG emissions and promote environmentally friendly practices in line with national strategies and the Paris Agreement by setting targets for direct emissions, working with the industry to minimize indirect emissions, and collaborating with suppliers to reduce emissions in the supply chain. We expect our suppliers to:
Through these measures we aim not only, to contribute to the reduction of GHG emissions in the supply chain, but also focus on climate risk as part of adaptation to climate change. We refer to our policy for climate and energy.
Vår Energi’s Supplier Code of Conduct defines the principles that guide our partnerships and the standards we expect all suppliers to uphold.
It reflects our commitment to responsible and sustainable value creation built on trust, integrity, and collaboration.
Suppliers are required to:
Adherence to the Supplier Code of Conduct is a condition for doing business with Vår Energi.
Suppliers must maintain effective management systems, monitor performance, and report any breaches or concerns.
Concerns may also be raised anonymously through Vår Energi’s whistleblowing channel.
Mandatory training for everyone working for or on behalf of Vår Energi that may get or have access to sensitive information. This includes, but are not limited to, contractor personnel working on Company premises.
Please ask your Vår Energi contact person for access to webinar.
