Vår Energi / Operations / Contractors and Suppliers

Invoicing How to become a supplier Contract system Terms and conditions for Purchase Orders Practical information for offshore travel Instructions for goods deliveries and contact details Policies and governing documents

Contractors and Suppliers

To ansatte i kjeledress som står og snakker sammen, på et av våre prosjekter.

Vår Energi aims to create a close and dynamic collaboration with our suppliers.

Together, we play a crucial role in ensuring safe operations and delivering products and services of the highest quality.

Through joint efforts and continuous improvement, we are building a future filled with reliable energy for all. We believe in the power of collaboration and value each supplier’s contribution to our shared success.

Together, we can achieve great things and create a sustainable and bright future for generations to come.

How to become a supplier

We invite qualified suppliers to bid for provision of goods and/or services.

For prequalification purposes, Vår Energi use Magnet JQS, and urge existing and prospective suppliers to maintain an updated profile.

Magnet JQS

Contract system

Vår Energi uses Ivalua for sourcing and contract management

Suppliers who are part of contractual processes with Vår Energi will be invited and are required to register or update their company profile in Ivalua.

All strategic tender processes take place in Ivalua and tenders are to be submitted through Ivalua.

Through use of change requests contractors are expected to continuously update their company information. This is to ensure that Vår Energi at all times have the correct contractor and contacts information.

Contractors can upload documents to their company profile (i.e. ISO certifications, Compliance Declaration Form, Confidentiality Agreement etc.)

Contracts and related documents will be stored and available in Ivalua.

Terms and conditions for Purchase Orders

All Purchase Orders are subject to our standard terms and conditions.

Terms & Conditions

Instructions for goods deliveries and contact details

Deliveries of goods to Vår Energi ASA must be packed and marked in accordance with Packaging and Labeling Instructions.

It is essential that goods are clearly marked with references and addresses as described in the Purchase Order. Delivery addresses and details can be found in the Packaging and Labeling Instructions.

Vår Energi Packaging and Labeling instructions

Goods quality codes for deliverables to Ringhorne, Balder and Jotun assets

Technical documentation

All documentation shall comply with NORSOK Z-018. Standard equipment shall be registered in EQHub.

All standard documentation shall be uploaded to EqHub – Collabor8

Non-standard documentation, referencing the EQHub ID and PO number, but not registered in EQHub, shall be sent to;

Delivery to Gjøra: dcc.gjoa@varenergi.no
Delivery to all other: drift@varenergi.no

Practical information for offshore travel

Requirements for offshore service personnel

Competence matrix for technical contractors (rev. Mar-24)

All service personnel travelling offshore to our assets need the following competence requirements:

Basic Safety Training according to NOROG002

Approved Health certificate for offshore

Vår Energi Safety Training (VEST) (Trainingportal)

Fall Protection Basic Offshore Norge113 (competence requirement for personnel working above 200cm)

For personnel working with work permit system: e-learning course in AVEVA & VEMS; Work Permit System (WPS) Basis course for the main and utility process (Trainingportal)

All personnel working offshore on 2 – 4 fixed rotations to a Vår Energi asset is expected to have the addition competence:

Scaffolding user course (Trainingportal MTP-057)

Falling objects – prevention (Trainingportal DOM-001)

Practical information for offshore service

Personnel Registration Form

Invoicing

In an interim period, Vår Energi ASA will use two different SAP systems, including two invoicing email addresses. It is important that our suppliers use the correct invoicing address stated on the Purchase Order when invoicing the company.

Option 1: Invoicing to Vår Energi ASA heritage SAP system

Method

Always use EHF for sending an invoice to Vår Energi ASA heritage system. This will ensure that the information arrives in our system correctly and can be addressed to the correct department and person. Pagero Online is our portal for use of EHF.

You should be able to find us in the ELMA register. Our VAT no. is 919 160 675, our GLN no. is 7080004360631 and our ID is 0192:919160675.

If you have any questions about the .xml file? Please contact your own IT department, or your supplier of the EHF portal.

Format

All invoices must contain a valid PO-number. EHF files need to follow standard set-up. PO-number must be listed in the field “Order Reference”. (Invoice/cac:OrderReference/cbc:ID in the .xml-file)

PO is to be listed in one of the following formats:

42xxxxxxxx
44xxxxxxxx
45xxxxxxxx

In addition to regulatory invoice requirements, the invoice must contain the following information:

Service Entry Sheet (SES) number if applicable.
Name of Vår Energi contact/reference person / Cost Code.

If EHF is not possible to send due to technical reasons, a PDF invoice can be sent:

Send invoice with attachments in one single PDF file. The subject field of the email shall start with reference; invoice no. xxx

Only one invoice pr. email
Send PDF to: invoice@varenergi.no
Receivers name & address: Vår Energi ASA, PO Box 101, 4068 Stavanger.

For Proforma invoice:

Proforma invoice shall be sent directly by email to Vår Energi contact person.

If you have any questions regarding the above for Vår Energi ASA, please do not hesitate to contact: accounts.payable@varenergi.no

Option 2: Invoicing to former Vår Energi Norge AS – Gjøa method

Method

Send invoice with attachments in one single PDF file. The subject field of the email shall start with reference; invoice no. xxx
Only one invoice pr. email
Send PDF to: VEN.accounts.payable@varenergi.no
Receivers name & address: Vår Energi ASA, PO Box 101, 4068 Stavanger.

Format

Invoice shall always be marked with the Purchase Order Number on the following formats:

40xxxxxxxx
42xxxxxxxx
47xxxxxxxx
80xxxxxxxx

Invoice shall always be in accordance with Purchase Order set up, meaning that each line in the Purchase Order shall have a corresponding line on the invoice. Each line shall contain the following information, which shall be identical with the information given in the Purchase Order:

Purchase Order Item number
Material number (if definded)
Short text description

Any Invoices not in accordance with these instructions will be returned at supplier risk and account.

If you have any questions regarding invoicing according to option 2, please do not hesitate to contact: VEN.accounts.payable@varenergi.no

Policies and governing documents

All relevant policies and governing documents can be found in the Vår Energi Policy hub. In addition, an individual confidentiality agreement must be signed if required by Vår Energi.

Policy hub

Security

At Vår Energi, securing our people, assets, and operations from threats is essential to our business goals. We employ a holistic approach combining physical, personnel, and cyber security measures. Our security policy guides this commitment. We expect our suppliers to prioritize security and comply with our policy.

Decarbonisation

Vår Energi is committed to reduce GHG emissions and promote environmentally friendly practices in line with national strategies and the Paris Agreement by setting targets for direct emissions, working with the industry to minimize indirect emissions, and collaborating with suppliers to reduce emissions in the supply chain. We expect our suppliers to:

Document and publicly disclose GHG emissions
Set targets for reducing GHG emissions
Develop action plans and measure performance
Engage their subcontractors to meet the same expectations

Through these measures we aim not only, to contribute to the reduction of GHG emissions in the supply chain, but also focus on climate risk as part of adaptation to climate change. We refer to our policy for climate and energy.

Climate & Energy Policy

Code of ethics

Vår Energi applies a high standard of corporate governance. Our aim is to make ethical, responsible and profitable decisions and act accordingly. Our main priority is the health and safety of our employees and contractors. We expect all relevant business partners to comply with our compliance policy.

Code of Ethics

Inside information webinar

Mandatory training for everyone working for or on behalf of Vår Energi that may get or have access to sensitive information. This includes, but are not limited to, contractor personnel working on Company premises.

Please ask your Vår Energi contact person for access to webinar.