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Contractors and Suppliers

Human rights and Sustainability

Vår Energi has a clear commitment to the United Nations’ guiding principles such as Business on Human Rights (UNGP), the Sustainable Development Goals (SDGs) and the Global Compact.

Taking social responsibility in Vår Energi means respecting people and human rights, ensuring a high safety standard and safeguarding the environment.

Dronebilde av Goliat.

Contractors

We cooperate closely with our contractors and Vår Energi’s contractors and business partners play a key role in executing safe operations and delivering high quality products and services.

Competence matrix for technical contractors (rev. Mar-24)

All service personnel travelling offshore to our assets need the following competence requirements:

  • Basic Safety Training according to NOROG002
  • Approved Health certificate for offshore
  • Vår Energi Safety Training (VEST) (Trainingportal)
  • Fall Protection Basic NOROG113 (competence requirement for personnel working above 180cm)

All personnel working offshore on 2 – 4 fixed rotations to a Vår Energi asset is expected to have the addition competence:

  • Scaffolding user course (Trainingportal MTP-057)
  • Falling objects – prevention (Trainingportal DOM-001)

Offshore worker on Ringhorne platform

Register to Magnet JQS

We invite qualified suppliers to bid for provision of goods and/or services. For prequalification purposes, Vår Energi use Magnet JQS, and urge existing and prospective suppliers to maintain an updated profile.

Magnet JQS


Contract and supplier management

Vår Energi has implemented a new source to contract and supplier relationship management solution: Ivalua. This means that from January 2023:

  • All contractors to Vår Energi must register or update their company profile in Ivalua.
  • All strategic tender processes will be in Ivalua and tenders are to be submitted through Ivalua.
  • Ivalua offers communication channels which are preferred – both for general requests and requests related to tenders and contracts.
  • Through use of change requests contractors are expected to continuously update their company information. This is to ensure that Vår Energi at all times have the correct contractor and contacts information.
  • Contractors can upload documents to their company profile (i.e. ISO certifications, Compliance Declaration Form, Confidentiality Agreement etc.)
  • Overview of ongoing tenders, you as a contractor is invited to, is available.
  • Contracts and related documents will be stored and available in Ivalua.

Invoicing

Method

Always use the digital invoice format EHF for sending an invoice to Vår Energi ASA. This will enable information to flow correctly into our systems and addressed to the correct department and person. Pagero Online is our portal for use of EHF.

You should be able to find us in the ELMA register. Our VAT no. is 919 160 675, our GLN no. is 7080004360631 and our ID is 0192:919160675.

If you have any questions about the .xml file, please contact your own IT department or your supplier of the EHF portal.

Format

All invoices must contain a valid PO-number. EHF files need to follow a standard set-up. PO-number must be listed in the field “Order Reference”. (Invoice/cac:OrderReference/cbc:ID in the .xml-file)

POs shall be listed in one of the following formats:

42xxxxxxxx
44xxxxxxxx
45xxxxxxxx
49xxxxxxxx

In addition to regulatory invoice requirements, the invoice must contain the following information:

  • Service Entry Sheet (SES) number if applicable
  • Name of Vår Energi contact / Reference person / Cost code.

If EHF is not possible to send due to technical reasons, a PDF invoice can be sent:

  • Send invoice with attachments in one single PDF file. The subject field of the email shall start with reference; invoice no. xxx
  • Only one invoice pr. email
  • Send PDF to: invoice@varenergi.no
  • Receivers name & address: Vår Energi ASA, PO Box 101, 4068 Stavanger.

For Proforma invoice:

Proforma invoice shall be sent directly by email to contract holder/contact person.

If you have any questions regarding the above, please do not hesitate to contact: accounts.payable@varenergi.no

Additional information – Neptune merger:

Please be aware that for a temporary period we have Vår Energi Norge AS (former Neptune Energy Norge AS) as an associated company. All PDF-invoices addressed to Vår Energi Norge AS should be sent to:

Accountspayable-NO@neptuneenergy.com

Please see information below.


Terms and conditions for spot PO

Vår Energi’s standard terms and conditions for Spot PO’s (rev Sept 2023).


Code of ethics

Vår Energi applies a high standard of corporate governance. Our aim is to make ethical, responsible and profitable decisions and act accordingly. Our main priority is the health and safety of our employees and contractors. We expect all relevant business partners to comply with our compliance policy.

Vår Energi Code of ethics.

Compliance Declaration Form

Ung ansatt i Vår Energi

All enterprises (Contractors and subcontractors) that perform any work for Vår Energi shall make itself acquainted and comply with Vår Energi`s compliance requirements. In addition, the Individual Confidential Agreement should be signed when requested by Vår Energi.

Inside information webinar

Mandatory training for everyone working for or on behalf of Vår Energi that may get or have access to sensitive information. This includes, but are not limited to, contractor personnel working on Company premises.

Please ask your Vår Energi contact person for access to webinar.

Policies and governing documents


Instructions for goods deliveries and contact details

Deliveries of goods to Vår Energi ASA must be packed and marked in accordance with Packaging and Labeling Instructions. It is essential that goods are clearly marked with references and addresses as described in the Purchase Order. Delivery addresses and details can be found in the Packaging and Labeling Instructions.

Vår Energi Packaging and Labeling instructions

Goods quality codes for deliverables to Ringhorne, Balder and Jotun assets

Technical documentation

Technical Documentation for materials delivered to Vår Energi shall be sent to drift@varenergi.no.


Practical information for offshore service

Interface document

Vår Energi Norge AS – (former Neptune Energy Norge AS)

INTERFACE DOCUMENT FOR TEMPORARY EQUIPMENT ON GJØA IN ACCORDANCE WITH NORSOK Z-015

TERMS AND CONDITION

As specified in the Purchase Order (PO)

DELIVERY ADDRESS AND FORWARDING AGENT:

As specified in the Purchase Order (PO)

Bring Logistics AS will continue as forwarding agent for Vår Energi Norge AS (email: floro@bring.com).

PACKAGING AND LABELLING INSTRUCTIONS FOR TOOLS, EQUIPMENT AND MATERIALS (WHEN RELEVANT ONLY):

  1. Every line item shall be packed separately and be labelled with following information
    *Material number (if defined).
    *Short text description.
    *Purchase Order number.
    *Purchase Order Item number.
  2. Contractor Equipment may be lifted on and off vehicles, vessels and installations before reaching its final destination and therefore Contractor shall ensure that, prior to shipment, any potential dropped object is secured in a way which prevents such object from falling during any of these lifts. This includes, but is not limited to, drain holes in containers being covered with mesh, packing materials being secured to the Contractors Equipment and small objects being fastened securely.
  3. Delivery Note shall always follow the shipment. The Delivery Note shall always be in accordance with Purchase Order set up, meaning that each line in the Purchase Order shall have a corresponding line on the Delivery Note. Each line shall contain the following information, which shall be identical with the information given in the Purchase Order:
    * Delivery address
    * Purchase Order number
    * Purchase Order Item number.
    * Material number (if defined).
    * Short text description.
  4. Company’s forwarding agent shall always be used unless otherwise agreed.
  5. Any Deliveries not in accordance with these instructions will be returned at vendors risk and account.

INVOICE ADDRESS AND INTRUCTIONS:

Invoices must be addressed to Vår Energi Norge AS and not Neptune Energy Norge AS.

INVOICE ADDRESS:

Vår Energi Norge AS
Postboks 242 Forus
4068 Stavanger
email: Accountspayable-NO@neptuneenergy.com

 INVOICING INSTRUCTIONS:

  1. Invoice shall always be marked with the following information:
    *Purchase Order Number
  2. Invoice shall always be in accordance with Purchase Order set up, meaning that each line in the Purchase Order shall have a corresponding line on the invoice. Each line shall contain the following information, which shall be identical with the information given in the Purchase Order:
    *Purchase Order Item number
    *Material number (if defined).
    *Short text description.
  3. Any Invoices not in accordance with these instructions will be returned at vendors risk and account.

Vår Energi Norge AS – Transparency Act